How to Use Scribeware for the Best Inspection Reports in the Industry | Scribeware

This article is designed as a series of tutorial videos to walk anyone through the steps needed to write great home inspection reports.

Once you download your ScribeWare trial, play around with the software to see how easy it is to produce and publish a great inspection report. The software is designed to be as intuitive as possible, so very little training is needed to make a report using a basic template. However, to maximize the quality and efficiency of ScribeWare, you will want to take advantage of many of its advanced customization features. For this, we have created a sequence of training videos that will show you everything you need to know to craft ScribeWare into your perfect report-writing solution.

Basics

Overview Video

Create a new report*

Connect ScribeWare to your photos, videos, and diagrams*

Harness the descriptive pulldowns to describe the building and ensure your inspection complies with your SOP. *

Write or speak your narrative observations

Search the extensive and professionally written library by using our exclusive keyword search – right from an observation.

Use ScribeWare’s Text Replacement Feature*

Re-sequencing observations within a section. *

Using the residential template for multi-family.

Using the mobile app – An overview*

Photos, Videos, and Illustrations: Management and Editing

Tricking out your photos: captions, arrows, circles, cropping, and endless backend options

Re-sequencing photos within the report for super-clear observations

Copy and paste any picture, diagram, or screenshot from your desktop into a ScribeWare report.

Using the magnifying feature when editing photos

Using Picture in Picture to add photos or illustrations inside another image

The Mobile App and Related Features

Basic Need-to Know info about the Mobile App

How do I access my pictures for use outside of ScribeWare? Use the Report Directory!

This video shows a demo of the mobile app – reporting on a water heater. Watch real-time syncing.

Flying through pet doors on the mobile app

The Home Page

Overview of the home page

The Submit Feedback Button

Narrative Library Management

ScribeWare has a separate comment library just for photo captions – speed up and improve your reports with quick and easy photo captions.

Editing your narrative library of pre-made comments

Adding titles to more easily find and distinguish your observations

Permanently connecting diagrams to narratives

Insert hotlinks into your observations so clients can access a deeper level of information.

Observation Modifiers

Use the ScribeWare modifiers to distinguish your observations for your clients

Defining the default modifier or qualifier for any section. With this feature, as soon as you hit add observation, the observation can be made to come up as a repair item or a no modifier or any modifier you want.

Summary Page Customization

Customizing your summary page. Choose which qualifiers go to the summary and choose if you want photos, videos, and illustrations to go to the summary with the narratives.

Switching off the Summary page, How To Read This Report page, and the Scope and Purpose pages.

Templates and Template Customization

Changing chapter names and sequence

Using inspector only notes

Changing section names and descriptive pulldowns

Connecting narrative descriptions to pulldowns*

Building logic trees of narrative comments like the “Most Common” in the default template

Setting default descriptions so that they show automatically in EVERY report

See how I connect a single narrative to a whole string of pulldowns. In this case: the water is too hot or too cold. Water Temperature.

Watch a meeting showing the creation of a Roof-only inspection template. This meeting shows some useful insight into how to create custom report templates.

Building a Stand-alone Garage Chapter – this shows you how to copy an existing chapter and then split it up to make two different chapters.

Track Progress, Required Fields, and Flagging

How Track Progress and Required Fileds Work! How to set them and use them to never forget anything.

Using the flagging feature to help speed up inspection report review*

Setting required photo fields. *

Gunnysacks and Photo Captions to Bullets

Using the photo captions to make a bulleted list below your general observations

Publishing a Report

Preview, then publish the report, which automatically sends emails to both the client and agent.

Publish to a link you can send to your clients yourself or upload to any software delivery/business management system. Also, how to re-publish to update information.

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ScribeWare for The Best Home Inspection

Basics

Overview Video

Create a new report*

Connect ScribeWare to your photos, videos, and diagrams*

Harness the descriptive pulldowns to describe the building and ensure your inspection complies with your SOP. *

Write or speak your narrative observations

Search the extensive and professionally written library by using our exclusive keyword search – right from an observation.

Use ScribeWare’s Text Replacement Feature*

Re-sequencing observations within a section. *

Using the residential template for multi-family.

Using the mobile app – An overview*

Photos, Videos, and Illustrations: Management and Editing

Tricking out your photos: captions, arrows, circles, cropping, and endless backend options

Re-sequencing photos within the report for super-clear observations

Copy and paste any picture, diagram, or screenshot from your desktop into a ScribeWare report.

Using the magnifying feature when editing photos

Using Picture in Picture to add photos or illustrations inside another image

The Mobile App and Related Features

Basic Need-to Know info about the Mobile App

How do I access my pictures for use outside of ScribeWare? Use the Report Directory!

This video shows a demo of the mobile app – reporting on a water heater. Watch real-time syncing.

Flying through pet doors on the mobile app

The Home Page

Overview of the home page

The Submit Feedback Button

Narrative Library Management

ScribeWare has a separate comment library just for photo captions – speed up and improve your reports with quick and easy photo captions.

Editing your narrative library of pre-made comments

Adding titles to more easily find and distinguish your observations

Permanently connecting diagrams to narratives

Insert hotlinks into your observations so clients can access a deeper level of information.

Observation Modifiers

Use the ScribeWare modifiers to distinguish your observations for your clients

Defining the default modifier or qualifier for any section. With this feature, as soon as you hit add observation, the observation can be made to come up as a repair item or a no modifier or any modifier you want.

Summary Page Customization​

Customizing your summary page. Choose which qualifiers go to the summary and choose if you want photos, videos, and illustrations to go to the summary with the narratives.

Switching off the Summary page, How To Read This Report page, and the Scope and Purpose pages.

Templates and Template Customization

Changing chapter names and sequence

Using inspector only notes

Changing section names and descriptive pulldowns

Connecting narrative descriptions to pulldowns*

Building logic trees of narrative comments like the “Most Common” in the default template

Setting default descriptions so that they show automatically in EVERY report

See how I connect a single narrative to a whole string of pulldowns. In this case: the water is too hot or too cold. Water Temperature.

Watch a meeting showing the creation of a Roof-only inspection template. This meeting shows some useful insight into how to create custom report templates.

Building a Stand-alone Garage Chapter – this shows you how to copy an existing chapter and then split it up to make two different chapters.

Track Progress, Required Fields, and Flagging

How Track Progress and Required Fileds Work! How to set them and use them to never forget anything.

Using the flagging feature to help speed up inspection report review*

Setting required photo fields. *

Gunnysacks and Photo Captions to Bullets

Using the photo captions to make a bulleted list below your general observations

Publishing a Report

Preview, then publish the report, which automatically sends emails to both the client and agent.

Publish to a link you can send to your clients yourself or upload to any software delivery/business management system. Also, how to re-publish to update information.

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Better Reports For Better Inspectors

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Summary Page Customization

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